A comprehensive list of Excel shortcuts is available as a.By now, most Office users probably know the Bold, Italic, and Underline shortcuts as well as they know their own names. (I've included them here because someone will surely take me to task if I leave them out.) But the rest of these shortcuts are less well known, even though you might actually need to apply, say, the Currency format to data more often than Underline or Italic.These are standard, practical shortcuts that can save you time in earlier versions of Excel — but they're especially useful in Excel 2007. Although the formats are accessible from the Home tab in that version, it could be years, possibly decades, before you develop the habit of locating them quickly.
Change the date format in ExcelIf you are storing dates in Excel worksheets, the default format picked by the Excel is the format set in Control Panel. So, if your control panel setting is “M/d/yyyy”, the Excel will format this 2/2/2010 as follows:2/2/2010If you require displaying the date like this 2-Feb-2010 or August 1, 2015 etc. As entering dates you may change the settings in Excel easily.In case you require permanently changing the date format that applies to current as well as future work in Excel, you should change this in control panel.
If you try entering a date like this: 20/2/2010 then Excel will take it as text because you provided day first for the default M/d/yyyy format.For the current worksheet, you may set the date formatting by different ways as described in the following section with examples. Change the date format by “Format Cell” optionThe first way I am going to show you for changing the date format in Excel is using the “Format Cells” option. Follow these steps:Step 1:Right click on a cell or multiple cells where you require changing the date format. For the demo, I have entered a few dates and selected all:Click the “Format Cells” option that should open the Format Cells dialog. You may also press the Ctrl+1 for opening this dialog in Windows. For Mac, the short key is Control+1 or Command+1.Step 2:In the Format Cells dialog, the Number tab should be pre-selected.
Apply Short Date Format Excel 2016
If not, press Number tab. Under the Category, select Date.
Towards the right side, you can see Type.For the demo, I have selected 14-Mar-01 format and press OK. The resultant sheet after modifying date format is:You are done! An example of Mon-year formatThe following example displays the dates in Mon-Year format e.g.
For that, open the Format cells dialog again – Number – Date and select Mar-01 format.The above sheet displays the same dates as shown below:Similarly, you may choose any date format as per the requirement of your scenario. = TEXT ( A2, 'mmmm dd, yyyy' )The resultant sheet with formatted dates:I have written the formula in the B2 cell only and copied to B6 cell as follows.After you get the result in B2 cell by writing the above formula, bring the mouse over the right bottom of the B2 cell. As + sign appears with solid line, drag the handle till B6 and formula should be copied to other cells.
The Excel will update the corresponding A cells with respect to B cells automatically. Formatting dates in d, mmm, yy by TEXT functionThe following example displays the dates in day with leading zero (01-12), short month name and year in two-digit format.The TEXT formula.
= TEXT ( A2, 'dddd d mmmm, yyyy' )The dates after formatting:The TEXT function is more than formatting dates; this is just one usage that I explained in above section. You may learn more about this function: The example of concatenating formatted datesLet us get more comfortable with date formatting and create more useful text strings as a result of joining different cells with constant literals.In the example below, column A contains Names and column B date of births. In column C, I will use the where a text string is used and corresponding A and B cells are joined in the formula as follows. = CONCATENATE ( 'DOB of ', A2, ': ', TEXT ( B2, 'dddd d mmmm, yyyy' ) )This is what we get:Formatting dates specific to language by TEXT functionAs we have seen in the custom date formatting example, you can display Locale specific date style.
I showed an example of displaying dates in Arabic style by using custom date option in “Format cells” dialog.You may also specify the language code in the TEXT function for displaying dates based on locales.See the following example where I displayed dates in various languages by using TEXT function.The resultant sheet:The following formulas are used for different languages:For German. = TEXT ( B2, '$-0420mmmm d, yyyy' )List of language codesFollowing is the list of language codes that you may use in the TEXT function for locale-specific date formatting:Lang.
Change the date format in ExcelIf you are storing dates in Excel worksheets, the default format picked by the Excel is the format set in Control Panel. So, if your control panel setting is “M/d/yyyy”, the Excel will format this 2/2/2010 as follows:2/2/2010If you require displaying the date like this 2-Feb-2010 or August 1, 2015 etc. As entering dates you may change the settings in Excel easily.In case you require permanently changing the date format that applies to current as well as future work in Excel, you should change this in control panel. If you try entering a date like this: 20/2/2010 then Excel will take it as text because you provided day first for the default M/d/yyyy format.For the current worksheet, you may set the date formatting by different ways as described in the following section with examples. Change the date format by “Format Cell” optionThe first way I am going to show you for changing the date format in Excel is using the “Format Cells” option. Follow these steps:Step 1:Right click on a cell or multiple cells where you require changing the date format.
For the demo, I have entered a few dates and selected all:Click the “Format Cells” option that should open the Format Cells dialog. You may also press the Ctrl+1 for opening this dialog in Windows.
For Mac, the short key is Control+1 or Command+1.Step 2:In the Format Cells dialog, the Number tab should be pre-selected. If not, press Number tab. Under the Category, select Date.
Towards the right side, you can see Type.For the demo, I have selected 14-Mar-01 format and press OK. The resultant sheet after modifying date format is:You are done! An example of Mon-year formatThe following example displays the dates in Mon-Year format e.g. For that, open the Format cells dialog again – Number – Date and select Mar-01 format.The above sheet displays the same dates as shown below:Similarly, you may choose any date format as per the requirement of your scenario. = TEXT ( A2, 'mmmm dd, yyyy' )The resultant sheet with formatted dates:I have written the formula in the B2 cell only and copied to B6 cell as follows.After you get the result in B2 cell by writing the above formula, bring the mouse over the right bottom of the B2 cell. As + sign appears with solid line, drag the handle till B6 and formula should be copied to other cells.
The Excel will update the corresponding A cells with respect to B cells automatically. Formatting dates in d, mmm, yy by TEXT functionThe following example displays the dates in day with leading zero (01-12), short month name and year in two-digit format.The TEXT formula. = TEXT ( A2, 'dddd d mmmm, yyyy' )The dates after formatting:The TEXT function is more than formatting dates; this is just one usage that I explained in above section. You may learn more about this function: The example of concatenating formatted datesLet us get more comfortable with date formatting and create more useful text strings as a result of joining different cells with constant literals.In the example below, column A contains Names and column B date of births. In column C, I will use the where a text string is used and corresponding A and B cells are joined in the formula as follows.
= CONCATENATE ( 'DOB of ', A2, ': ', TEXT ( B2, 'dddd d mmmm, yyyy' ) )This is what we get:Formatting dates specific to language by TEXT functionAs we have seen in the custom date formatting example, you can display Locale specific date style. I showed an example of displaying dates in Arabic style by using custom date option in “Format cells” dialog.You may also specify the language code in the TEXT function for displaying dates based on locales.See the following example where I displayed dates in various languages by using TEXT function.The resultant sheet:The following formulas are used for different languages:For German. = TEXT ( B2, '$-0420mmmm d, yyyy' )List of language codesFollowing is the list of language codes that you may use in the TEXT function for locale-specific date formatting:Lang.
Bottom line: Learn how to change the date formatting for a grouped field in a pivot table.Skill level: IntermediateChanging the Days Field Number Formatting Doesn't WorkWhen we group a Date field in a pivot table using the Group feature, the number formatting for the Day field is fixed. It has the following format “Day-Month” or “d-mmm”.If we try to change the number format of the Day/Date field it does not work.
Nothing changes when we go to Field Settings Number Format, and change the number format to a custom or date format.Why?The number formatting does not work because the pivot item is actually text, NOT a date.When we group the fields, the group feature creates a Days item for each day of a single year. It keeps the month name in the Day field names, and this is actually a grouping of day numbers (1-31) for each month.We can actually see this list of text items in the pivotCacheDefinition.xml file. To see that you can change the file extension of the Excel file to.zip, and navigate to the PivotCache folder.Since these are text items that represent the days of the year, we won't be able to change the number formatting of the cells directly in Excel.
However, there are a few workarounds. Solution #1 – Don't Use Date GroupsThe first solution is to create fields (columns) in the source data range with the various groups for Year, Quarter, Month, Days, etc.
I explain this in detail in my article on.Using your own fields from the source data for the different date groups will give you control over the number formatting of the field in the pivot table.You can also create a with the groupings if you are using Power Pivot. Automatic Date Field GroupingIf you are using Excel 2016 (Office 365) then the date field is automatically grouped when you add it to the pivot table.To Ungroup the date field:. Select a cell inside the pivot table in one of the date fields. Press the Ungroup button on the Analyze tab of the ribbon.The automatic grouping is a default setting that can be changed. See my article on to learn more.Once the date field is Ungrouped you can change the number formatting of the field.To change the number formatting on the u ngrouped Date field:. Right-click a cell in the date field of the pivot table. Choose Field Settings.
Click the Number Format button. Change the Date formatting in the Format Cells window. Press OK and OK.Again, this only works on fields that are NOT grouped. If you group the field again after changing the formatting, the formatting for the items in the Days field will change back to “1-Jan”. Solution #2 – Change the Pivot Item Names with VBAIf you really want to use the Group Field feature, then we can use a macro to change the pivot item names. This will make it look like the date formatting has changed, but we are actually changing the text in each pivot item name.The following macro will loop through all the pivot items of the grouped Days field, and change the number formatting to a custom format. By default I set it to “m/d”, but you can change this to any date format for the month and day.
Just remember that the item is NOT going to contain the year, since the item is not an actual date. Download the FileDownload the Excel file that contains the macro.(54.2 KB)The Change Days Field Formatting Macro Sub ChangeDaysFieldFormatting'Change the number formatting of the Days field 'for Grouped pivot table date field. 'Source: Dim pt As PivotTableDim pi As PivotItem'IMPORTANT: Change the following to the name of the 'grouped Days field. This is usually Days or the name 'of your date field. Const sDaysField As String = 'Days'Set reference to the first pivot table on the sheet 'This can be changed to reference a pivot table name 'Set pt = ActiveSheet.PivotTables('PivotTable1') Set pt = ActiveSheet.PivotTables(1)'Set the names back to their default source name For Each pi In pt.PivotFields(sDaysField).PivotItems'Bypasses the first and last items ' ' ' Thenpi.Name = pi.SourceNameEnd If Next pi'Set the names to a custom number format For Each pi In pt.PivotFields(sDaysField).PivotItemsIf Left(pi.Name, 1) ' ' Then 'Change the 'm/d' format below to a custom number format. 'Year 2020 is used for leap year.pi.Name = Format(DateValue(pi.SourceName & '-2020'), 'm/d')End If Next piEnd Sub How the Macro WorksThe macro first loops the pivot items in the Days field to restore the pivot item name to it's default source name.
Two different pivot items cannot have the same name. So this should prevent any errors when changing or trying different formats.The second loop changes each pivot item to the new format. It uses the DateValue function to change the pivot item name “1-Jan” to a date.
It then uses the Format function to change the formatting of the date to text. By default it uses the “m/d” format. This can be changed to another format with the month and day. Each item must be unique, so you will want to use both the month and day in the item name.You could probably separate this macro into two macros, and only run the first reset loop as needed.
The macro takes about 15 seconds to run on my computer because of all the looping. But it's not one you will have to run often.It's also important to mention that this is running on the pivot items, not the pivot cache. So the newly named items will only be changed on the pivot table you run the macro on.
Change Grouped Items Number Formatting MacroNatilia asked a great question in the comments below about changing the number formatting for grouped numbers. This is the same issue as the date groups.
The group names are text, not numbers. However, we can use a macro to change these as well.Here is the macro code.
Short Date Format Excel 2016
You will just need to change the the value of the sGroupField constant at the top to the name of your grouped field. You can also change the number format in the sNumberFormat if needed. Sub ChangeGroupedFieldNumberFormatting'Change the number formatting of the grouped number field 'Source: Dim pt As PivotTableDim pi As PivotItemDim sGroup As String Dim sGroupName As String 'IMPORTANT: Change the following to the name of the 'grouped number field in the rows or columns area. Found this post and I hope you are still monitoring the original questionI have Excel for Mac – these solutions work on PC however when I move to my Mac – it painfully does not.Anyone have any experience with the silly bratty date grouping issue for Pivot tables on Mac.The leading zeros are in the raw data and when create the pivot it loses them and moves all of my single digit dates throughout the grouped table.
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I have a ton of work to do every time I refresh weekly with my years worth of data.Any thoughts are welcome! You have come the closest to any other input we have found on google.Thanks in advance! Hi Harry,Very interesting solution. Thanks for sharing.
I’m not sure how it solves the issue with date groups though. You won’t be able to group the field by time period (year, month, day, etc.) when the source field is a number. Therefore, you would have to create date groups with calculated columns, which is solution #1 in the article.The other drawback is that the number format will be displayed in the filter drop-down menu and any slicers for the field.Maybe I don’t fully understand your solution though. Thanks again! Hi Natalia,Great question! Unfortunately it’s the same issue as the date formatting. The number groups are text.
You can manually change each cell and type in the $ and commas.We can also use a macro to save time with this process. I modified the macro above to work on number groups. In the macro below you will just need to change the value of the sGroupField constant at the top to the name of your grouped field. You can also change the number format if needed.
When typing dates into unformatted (General format) cells, Excel will change the format to a custom date format, but I'd rather it just stick to either the short or long format.Examples: 11/28: 28-Nov (this isn't the common US format)Nov 28: 28-Nov (')November 28, 2018: 28-Nov-18 (')11/28/18: (system Short Date): 11/28 4:00 pm: 16:00 (should be '4:00 pm')The region format in the Region control panel is the standard short (M/d/yyyy) and long (dddd, MMMM d, yyyy) date and time (h:mm tt) formats for 'English (United States).' Is there a way to have Excel use the system/short format by default for dates or date-times when typed into a unformatted cell?Thanks.(There are several questions on changing the default format, but they are requesting displaying in something other than the system format, creating a custom format, or converting data to a new format.). To get rid from the issue do the followings:. In Control Panel find & Click Clock, Language and Region.Check this Screen Shot & set parameters as show. Next, Click Keyboard & Language and find Change Keyboard Button.
From the General Tab ensure that English (United State)-US and Keyboard, English (United State) has been added. Finish with Ok.Note:. Then after, whenever you type date in General Formatted Cell will looks like,. Function =Now will return 12:40.
Function =Today will show 11/29/18 and =TIME(12,40,0) will return 12:40 PM.
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